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Documents & PDF check

Documents that everyone can read

PDFs are where most city websites fail accessibility. Sentra CMS checks every upload, holds the ones that fail, and gives you two ways out: fix the PDF or turn it into a proper web page.

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The documents library with folders, versions, accessibility status and retention
In practice

What it looks like on a normal day

  • When

    Finance uploads the new water rate table as a PDF

    Then

    One click turns it into a web page with a real HTML table; the original PDF stays linked below.

  • When

    The clerk replaces last month’s agenda packet

    Then

    The new version takes the same public link, so every page and email that pointed to it still works.

  • When

    A resident follows an old link to a held PDF

    Then

    They see a short page offering an accessible copy on request, which lands in your inbox.

Check on upload

Nothing inaccessible slips through

Upload PDFs, Word or Excel files in bulk. Each is checked for tags, a text layer and a title; failing files stay in draft.

  • Folders, versions (old versions kept), retention categories
  • SentraCheck remediation when connected
  • Public links stay the same when you replace a file
PDF check with a list of issues and options to fix the PDF or convert it to a page
Convert to a page

Rate tables and notices work better as web pages

One click turns a PDF into a draft page with real headings and HTML tables, easier to read on a phone and better for search.

  • AI structures the content; you review before publishing
  • A link to the original PDF stays on the page
  • Residents can request an accessible copy of anything still held
Media library with alt text status and storage use

Questions

What happens to PDFs that fail?

They stay in draft and can’t be linked from published pages. Residents who follow an old link see a short page offering an accessible copy on request.

Related features

Accessibility enforcement

A WCAG 2.1 AA gate on every publish, nightly health scans, ADA Title II readiness and an ACR/VPAT on request.

Learn more

Online forms & payments

Accessible forms with steps, conditions, routing, file uploads and fees paid into your own Stripe account.

Learn more

Smart search

Answers from pages, PDFs, minutes and FAQs, with sources — and a report of what residents couldn’t find.

Learn more

See Sentra CMS with your own website

We’ll scan your current site for free, then show you what it looks like on Sentra CMS, accessible from day one.

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